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Policies and Procedures

This page constitutes a summary of policies and procedures referred to throughout this web site.

General Terms and Conditions of Sale
Terms and Conditions of Sale
Hours of Correspondence
Shipping
Local Pickup and Payment
Payments Accepted
Public Sale Day Procedures and Policies
Bid Sale Procedures and Policies
Vehicle Sale Procedures and Policies

Michigan State University Manual of Business Procedures

Section 222 - MSU Surplus Store
Section 224 - Inventory

Terms and Conditions of Sales:

All items are offered for sale on an "as-is" basis with no warranty or guarantee. All sales are final, and there are no returns. Due diligence is used to ensure accurate descriptions plus the MSU Surplus Store staff will answer questions with regards to condition and/or contents.

Hours of Correspondence:

Customer service via e-mail is available from 7:30 A.M. to 3:30 P.M. EDT, Monday - Friday. Sales completed and/or questions received after normal business hours are processed the following business day. Submit all questions and correspondence via e-mail to: surpluss@msu.edu

Shipping:

Buyer is responsible for paying all related shipping and handling charges unless otherwise noted in the item description. Shipping costs are determined at checkout by zip code and by shipping method chosen. A nominal handling charge is also included to cover the cost of packaging materials. If the buyer provides a PO Box, items are mailed through the U.S. Postal Service. Special shipping arrangements such as companies not listed, local pickup and freight services may be available upon request.

MSU Surplus Store (www.msusurplusstore.com) ships to U.S. addresses only.

For freight shipping on larger/heavier items, palletizing, crating, shrink wrapping and banding services are available for a nominal fee.  NOTE: the buyer is responsible for the arrangement and payment of all related shipping and handling charges unless otherwise noted in the item description. Contact us for a quote or with questions on freight shipping.

Local Pickup and Payment:

Local pickup and payment are available for no extra charge. Local payment and/or pick-up must be scheduled.  Contact us to schedule the pick-up.

Due to liability, personal injury, and property damage the MSU Surplus Store staff is unable to provide the following services for customers:

  • Move or rearrange existing items in customers' vehicles.
  • Remove seats from vehicles.
  • Attempt to put items in vehicles that clearly will not fit.
  • Tie down items to trailers, vehicle roofs, or trunks.

Loading merchandise for customers is a courtesy. MSU Surplus Store will not be responsible for damage occurring to vehicles while moving or loading.

Gratuities are not allowed.

Payments Accepted:

Cash, Money Order, Cashiers Check, Visa, MasterCard, American Express, Discover, and EFT. Personal checks with proper identification are accepted for purchases under $1000. Make checks or money orders to "Michigan State University". Payments can be sent by mail, always include a full address and a printed copy of the invoice.

State of Michigan 6% sales tax is added to the total (including shipping and handling) to all local purchases and items shipped to Michigan addresses unless a valid tax exempt certificate is provided at the time of sale.

Purchase Amount

Acceptable Forms of Payment

$0- $1,000

Cash, Personal Check, Business Check, Certified Check, Money Order, Visa, MasterCard, American Express, Discover

$1,000-$2,000

Cash, Certified Check, Money Order, Visa, MasterCard, American Express, Discover

Sales Exceeding $2,000 and all Vehicle Sales

Cash, Certified Check, Money Order

Public Sale Day Procedure and Policies:

Store Opening:

Doors open at 7:30 am on public sale days. A representative of the MSU Surplus Store will make a brief announcement, then release customers into the store.

Price Tags:

Unless otherwise stated, all merchandise for sale will be individually marked with a price tag. The price tag will be separate from a sale item only under certain conditions, such as items that are located outside the building.  Under those circumstances, the prices may be written directly on the item, or the price tag will be displayed on a stand immediately inside the first overhead door of the building. Please ask a representative of the MSU Surplus Store about the status of such items.

Price Tag in Hand Claims Ownership:

All general merchandise will be sold to the public on a first come, first served basis.

Merchandise Availability:

All merchandise will be placed on display at the MSU Surplus Store for MSU departmental viewing and/or sale prior to the day it is offered for public sale.  All sales are on an "as is", "where is" basis. There are no exchanges or refunds and no guarantees regarding the condition of the merchandise. Please see General Terms and Conditions for more information.

Pick Up of Purchase:

General merchandise may be picked up during both public viewing and sale hours. All merchandise that is sold and paid for in full should be removed the day of the sale or by the end of the next public sale day, unless special arrangements are made with a representative of the MSU Surplus Store. A copy of the sales receipt must be presented when picking up merchandise.>

Running:

Running will not be tolerated when the overhead and entrance doors open at 7:30 am. Price tags will be revoked and the items will not be sold to individuals running into the building.

Holding Items:

General merchandise will not be reserved or "held" for individuals, including University personnel who are purchasing for personal use.

Removal of Purchases:

Merchandise not removed by the end of the next sale day is subject to resale or accrued storage charges of $10/day.

Suspect Purchases:

MSU Surplus Store personnel are authorized to require identification before selling merchandise to any customer.

Customer Conduct:

MSU Surplus Store personnel are authorized to contact the Department of Police and Public Safety (DPPS) in the event that a customer has exhibited behavior that is threatening or aggressive to other customers or representatives of the MSU Surplus Store.

Hazardous Materials:

Any equipment or property that is received or picked up by MSU Surplus that is deemed by the Surplus Store Supervisor, Operations Coordinator or the Sales Floor Attendant to be hazardous, injurious or harmful to Surplus Store personnel, university employees or the general public will not be released for sale. Any equipment falling into this category will be either dismantled or destroyed by the MSU Surplus Store or an appropriate university department or agency.

Donations:

Bulk items (i.e., furniture) may be donated to local non-profit, 501 C3 organizations. Donations must be arranged with the MSU Surplus Store supervisor, Operations Coordinator or the Sales Floor Attendant. Under no circumstances will items be donated to individuals.

No-Value Items:

MSU equipment and property that has been determined to have no resale value will be placed on the southeast side of the MSU Surplus Store yard. The decision to offer free items will be made by the MSU Surplus Store Manager, Operations Coordinator or the Sales Floor Coordinator. Disposing or removing any items from roll-off containers, including construction debris and/or scrap metal, is prohibited, DPPS Ordinances #16.01 and #26.01.

Bid Sale Procedure and Policies:

Bid Posting:

All bid items will be posted online at www.msusurplusstore.com and at the MSU Surplus Store at the bid kiosk counter located in the front of the store. Bid posting will include an item description, minimum bid amount, and deadline for submitting bids.

Bid Period:

The bid period for an item is a minimum of 24 hours and a maximum of 20 business days. Generally items will be placed on bid for 10 business days (two weeks).

Bid Submission:

All MSU Surplus Store bid forms must be filled out completely and must be legible. Time and date stamp the bid form and place in the secured bid box to ensure the accuracy of the bidding process. Bids may also be entered online. Anyone who wishes to change their bid cannot remove the original bid; bidder must enter a new bid form stating they wish to remove, lower or raise their original bid.

Item Information:

A disclaimer of warranty is provided in the General Terms and Conditions.For purposes of sale, items are being sold by Michigan State University and originating department ownership of items will not be revealed. The number of bids and the value of bids entered is unknown until they are removed from the secured bid box.

Winning Bidder Notification:

The actual opening of bids will occur as soon as possible after the closing of the bid. Winning bidder will be notified by phone or email. A minimum of two attempts will be made to contact the high bidder. If there is no response within five business days, the high bid will be forfeited and the next highest bidder will be contacted. If the high bidder forfeits their bid, they will relinquish their right to bid on other items for a period of six months. The final selling price will not be released until final payment has been received.

Bid Cancellation:

Any item may be removed from the bidding process if it is determined to be in the best interest of MSU. Listings subject to additions, deletions, and/or errors at the discretion of the MSU Surplus Store.

Additional Bid Sale Terms and Conditions to be used in conjunction with the General Terms and Conditions

Equipment Safety:

It is the Buyer's/User's responsibility to provide proper safety devices and equipment to safeguard persons from harm resulting from any particular use, operation, or set-up; and to adequately safeguard the equipment to conform to all Federal, State, and local government safety standards.

Title and Risk of Loss:

Title to items sold shall pass from Seller to Buyer upon a) Buyer taking possession of said items, and b) upon acceptance of payment by Seller on the payment schedule indicated under Payment Terms.  Buyer shall, at their own expense, remove the equipment from Seller's premises. Buyer is responsible for all costs of handling, preparation and shipping of said equipment.

Removal of Equipment and Time of Performance:

It is the sole responsibility of the Buyer to promptly and properly remove the material awarded and sold to them from the location where it is presently housed. All equipment is to be removed on a timely basis and/or as stated in the bid listing.

Equipment held beyond the alloted time will be handled at the discretion of MSU Surplus Store.

If Buyer requires assistance with packaging equipment for shipping purposes, additional fees will apply to cover the costs of Seller preparing the equipment for shipment.  Seller in no way assumes any liability for damage to equipment incurred while stored on Seller premises, during Seller packaging, or in the shipping process.  Buyer must pay all handling and preparation fees prior to release of equipment to shipper.

Indemnity:

Buyer/User agrees to indemnify and hold harmless Seller from any and all claims or liabilities caused by or arising from the equipment as sold and/or quoted. All equipment quoted is subject to prior sale. It is the purchaser's responsibility to verify specifications. Buyer further agrees to indemnify and hold harmless and defend Seller, Seller’s agents, and their employees, agents and representatives from all claims, losses, liabilities and expenses including, but not limited to, all attorney fees arising out of bodily injury, death or damage to property occurring in connection with any act or omission (negligent or otherwise) of Buyer, their agents, employees, representatives, or subcontractors. Buyer agrees to sign the MSU Surplus Complete Release, Waiver and Indemnity Agreement form.

Assumption of Risk:

Buyer shall specifically and distinctly assume all risk of damage to or destruction of property or bodily injury, sickness, or disease (including death resulting at any time there from) of use or employed on or in connection with the removal of said items from Seller facilities; resulting from any action, omission, or operation under this Sales Agreement. The Buyer will also assume risk of damage to or destruction of property or bodily injury, sickness, or disease (including death resulting at any time there from) of persons, wherever located, resulting from any action, omission, or operation under this Sales Agreement.

Buyer Damage to MSU Property:

Without regard to any other section of the Agreement, Buyer shall be responsible for the costs to return to “as was” condition from any damage caused to the building, grounds, or other equipment and furnishings caused in whole or part by Buyer’s employees, agents and representatives while performing activities arising under this Sales Agreement.  Buyer shall immediately report in writing the occurrence of any damage to the MSU Surplus Representative responsible for the sale of said items.

Release of Liability:

Buyer agrees to sign the MSU Surplus Complete Release of Liability form prior to the onset of removal of the equipment from Seller facilities if applicable.

Campus Security and Entry to Non-Public Locations in Facilities
(applies when removing equipment from Seller Premises):
All Buyer agents, employees and representatives are to be accompanied by an authorized MSU escort whenever the removal of equipment requires entry to a non-public area of an MSU facility. Buyer agrees that it will not assign any employee to perform work in MSU facilities without first making inquiry of each employee as to their criminal record. No employee with a criminal record will be assigned to perform work in an MSU facility. For purposes of this section, “criminal record” shall not include a) any arrest or detention not resulting in criminal conviction, b) a conviction for minor traffic violations, affray or disturbance of the peace, or c) any misdemeanor conviction more than five years after the conviction or the employee’s release from detention, whichever is later, unless the employee has been convicted of any other offense within five years of the date of inquiry.

Insurances (applies when removing equipment from Seller Premises):

Buyer agrees to maintain comprehensive general liability insurance, including contractual liability, with limits not less than $1 million per occurrence; automobile liability for owned, non-owned and hired vehicles with a combined single limit not less than $5 million per occurrence; Employers Liability and Workers’ Compensation to statutory limits as required by the State of Michigan. Buyer agrees to have the Board of Trustees of MSU added as additional insured's with respect to general liability and provide MSU with 30 days prior written notice of any material changes in the above insurance.  Buyer shall provide Michigan State University with a certificate of the above insurance coverages and amounts upon execution of this Sales Agreement. All insurance policies will be issued by companies authorized to do business in the State of Michigan.

Subcontractors:

Seller reserves the right to reject any subcontractor. The Buyer will be fully responsible for acts and omissions of all subcontractors, and other persons performing any part of the work for the Buyer.

Vehicle Sale Procedure and Policies:

Vehicle Posting:

All vehicles will be posted at the MSU Surplus Store in list format located by the register. Postings will include a brief description and sale price. The vehicle listing posted on this web site is not guaranteed to be complete due to time constraints.
New vehicles and pricing changes will be posted every Tuesday at 7:45 am. Web page listing of vehicles will be updated following the morning rush of customers.

Vehicle Pricing:

Initial vehicle pricing is based on NADA trade-in and loan values. Prices are non-negotiable. Price reductions on unsold vehicles will be posted after an undisclosed period of time dependent on market value, condition and current vehicle inventory.

Holds:

Vehicles may be placed on hold for 24 hours. Only one vehicle per customer may be placed on hold. Holds may not be placed on vehicles until they are posted.

Test Drives and Inspections:

Vehicles may be test driven during regular business hours. Vehicles on hold may not be test driven until hold has expired. Test drives are limited to 15 minutes and must be accompanied by a representative from the MSU Surplus Store. A valid Michigan driver's license must also be presented.

Vehicle Condition:

A disclaimer of warranty is provided in the General Terms and Conditions. For purposes of sale, vehicles are being sold by Michigan State University and originating department ownership will not be revealed. Mechanic inspections must occur at the MSU Surplus Store facility.

Vehicle Purchasing:

Vehicles are sold on a first come, first served basis with respect to "holds" as described above. In the event of mutual interest at the same time, vehicles will be sold through verbal auction. In-store purchases take precedence over online sales occurring at the same time.

Sale Cancellation:

Any vehicle may be removed from the sale process if it is determined to be in the best interest of MSU.

Additional Vehicle Sale Terms and Conditions

Additional Vehicle Sale Terms and Conditions to be used in conjunction with the General Terms and Conditions

All vehicle sales require completion of the Vehicle Sales Receipt by both the Buyer (Buyer signature required) and MSU Surplus Store.

All vehicles must be removed from MSU property within 24 hours of sale completion. Failure to remove the vehicle will result in daily storage charges. All storage charges must be paid in full prior to removal of sold vehicle.

At the time of completion of the Vehicle Sale, Buyer will be provided with the Buyer's Guide document for the specific vehicle, a generic copy of this form is available in PDF version at the following link: Buyer's Guide

Under no circumstances does MSU Surplus Store warrant sale vehicles. Buyer is responsible for all costs of all repairs and maintenance the vehicle requires. MSU assumes no responsibility for any repairs regardless of any oral statements made about the vehicle.

By virtue of payment, Buyer acknowledges that they have been provided the opportunity, prior to completion of the Vehicle Sale, to have a pre-purchase inspection of the vehicle by a mechanic of Buyer’s choice on the MSU lot where the vehicle is housed.

Buyer acknowledges that prior to completion of the Vehicle Sale, and following completion and signature of the Vehicle Test Drive Agreement, Buyer has the option to test drive the vehicle. Buyer may only test drive the vehicle if Buyer is able to provide proof of a valid State of Michigan driver’s license. Buyer acknowledges that they have the option to test drive the vehicle.